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Job Summary
We are seeking a versatile and highly motivated Assistant to support both personal and business needs. This role requires a proactive individual who can seamlessly transition between various tasks, including personal errands and business operations. The ideal candidate is organized, resourceful, and able to manage multiple priorities efficiently. This position is ideal for someone who thrives in a dynamic environment and enjoys a variety of tasks.
Key Responsibilities:
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Personal Assistance
Appointment and Schedule Management:
- Organize and manage personal and family schedules.
- Book and confirm appointments, including medical, personal care, and social engagements. Travel Arrangements:
- Research and book flights, accommodations, and transportation for personal and business travel.
- Prepare travel itineraries and ensure all necessary documents are in order. Errands and Tasks:
- Handle personal shopping, including gifts and other necessities.
- Coordinate household services such as maintenance, cleaning, and repairs.
- Help manage property rentals by listing the property to various rental platforms, preparing rental documents, and coordinating with tenants.**
Business Operations:
Administrative Support:
- Manage business calendars, schedule meetings, and arrange conference calls.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and maintain electronic and physical files.
- Manage inbox and draft email responses. Project Management:
- Track project timelines and ensure tasks are completed by deadlines.
- Coordinate with team members and stakeholders to ensure smooth project execution.
- Provide regular updates on project status and highlight any issues. Documentation and Reporting:
- Assist in the preparation of reports and presentations.
- Conduct research and compile data for various projects.
- Maintain accurate records of expenses and manage reimbursements.
Qualifications
Experience:
- Proven experience as an assistant or in a similar role, preferably with a mix of personal and business responsibilities.
- Experience in project management or business operations is a plus. Skills:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace (Docs, Sheets, Slides, etc.) and familiarity with marketing software and online applications (e.g., CRM tools, Online analytics, Google Adwords).
- Ability to multitask and prioritize daily workload effectively.
- High level of discretion and confidentiality.
- Strong attention to detail and problem-solving skills. Attributes:
- Proactive and self-motivated with a can-do attitude.
- Adaptable and able to thrive in a fast-paced environment.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
Total Compensation Package For This Role Includes:
- Competitive Compensation
- 100% Remote Work Environment
- Excellent Health Benefits – Medical, Dental, Vision
- Flexible PTO
- Work From Home Reimbursement
- Health & Fitness Reimbursement
- Nutrisense discounts and much more!