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Our client is a creative agency dedicated to crafting innovative digital experiences and engaging content. They are seeking a trustworthy and organized Executive Assistant to support the CEO. This role is perfect for someone who thrives in a dynamic environment, is adaptable, and can manage a variety of tasks independently.
Location: Fully-Remote (Work from Home) – 9 AM – 6 PM EST
Key Responsibilities:
- Email and Calendar Management: Respond to emails on behalf of the CEO and manage the CEO’s calendar, ensuring all appointments and meetings are scheduled efficiently.
- Task Management: Reorganize and perform tasks, including but not limited to market research, compiling lists of agencies/partners, and conducting cold outreach.
- Media and Deck Updates: Update presentation decks and other media forms to be sent to clients, ensuring all content is accurate and visually appealing.
- Project Board Organization: Organize project boards, keeping track of ongoing projects and ensuring all deadlines and deliverables are met.
- Execution of Business Tasks: Handle other business-related items such as ordering items and managing logistics.
- Multitasking and Organization: Manage multiple tasks simultaneously, maintaining a high level of organization and attention to detail.
- Communication and Adaptability: Communicate effectively, ask questions when needed, and adapt to changing priorities and tasks.
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What Success Looks Like:
- Trust and Efficiency: Build a trusting relationship with the CEO by managing tasks efficiently and maintaining confidentiality.
- Effective Communication: Demonstrate excellent English communication skills, both written and verbal.
- Proactive Problem Solving: Independently solve problems and execute tasks with minimal supervision.
- Organization and Adaptability: Maintain an organized workspace and adapt to the dynamic needs of the CEO and the organization.
Qualifications:
- Experience: Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives and top management.
- Technical Skills: Proficiency in using Slack, Gmail, and project management tools. Experience with Figma is a plus
- Organizational Skills: Exceptional organizational skills with the ability to manage multiple tasks and priorities.
- Communication Skills: Excellent verbal and written communication skills in English.
- Proactive and Independent: Self-motivated, independent, and capable of executing tasks with minimal supervision.
- Security and Equipment: Ensure the use of a dedicated computer with security and anti-virus measures in place.
This role offers an exciting opportunity for an Executive Assistant to play a crucial role in supporting the CEO of a leading creative agency. If you are organized, proactive, and thrive in a fast-paced environment, we invite you to apply and contribute to our client’s continued success.
Application Process:
To be considered for this role these steps need to be followed:
- Fill in the application form
- Record a video showcasing your skill sets